C.D. Moody Construction Company, Inc. · Lithonia, GA

Monday morning, at a glance

Everything below is sample data, wired the way your real jobs would flow. Your estimating software stays. Your accounting stays. This is the layer between them and the City.

Active projects

sample

Open purchase orders

142

all packets complete

COIs expiring within 30 days

renewal requests drafted

City reports due this month

3 already filled

Needs your attention the system watches, you decide

! Concourse T restroom renovations (sample City job): September M/FBE utilization report due in 6 days. Every line is already filled from the POs. Review and sign →

! Peachtree Mechanical (sample sub): COI expires in 11 days and they are not bought out yet. Watched from the day it arrived, not the week a pay app is due. Renewal request drafted, one click to send. Open →

3 Three prequalification packages arrived this week through the site. All three checked for COI, W-9 and certification on arrival. One is missing a W-9; the request went out automatically. Queue →

✓ PO 26-104 to Southside Electrical (sample): packet attached itself, insurance requirements, sample COI, sub plan excerpt. Sent Friday 9am, e-signed Monday. no action

This is the part where you click around

Start with the Subcontractor Door. Walk one sub from prequalification to a purchase order, then watch that PO land in the City report by itself.

C.D. Moody Construction · Subcontractor Door

The Subcontractor Door

Every sub who wants to work with C.D. Moody comes in through one door, and is checked on the way in, not the week the PO is due.

On cdmoodyconstruction.com today

The Subcontractors page lives at /blank-1. It asks a sub to download a prequalification PDF, fill it in, and upload it through a form. Where that upload lands, who checks it, and whether the COI on it is still current lives in an inbox.

Read from your live site, 17 September 2026.

Here

The same form, on your domain, lands in a queue. COI, W-9, and M/FBE or DBE certification are checked on arrival. Expiry dates are watched from that day on. When the sub is bought out, everything they already gave you rides on the PO.

Prequalification queue sample, this week

Subcontractor	Trade	Certification	COI	W-9	Status
Peachtree Mechanical	HVAC	City of Atlanta M/FBE	Expires in 11 days	On file	Renewal request drafted
Westside Glazing	Glass & glazing	GDOT DBE	Current, 2027	Missing	W-9 request sent automatically
Southside Electrical	Electrical	City of Atlanta M/FBE	Current, 2027	On file	Prequalified

The rule this desk lives by: a document that expires is watched from the day it arrives. Nobody discovers a lapsed COI the week a pay app is due.

Walk one sub through and try to break it

Prequal inthrough the site

CheckedCOI, W-9, certification

Bought outyou decide

PO + packetattaches itself

City reportfills itself

Try this one first. Type a firm that is not on the prequalification list above. Any name at all. Issue the PO, then look at what the City report does with it. That refusal takes four seconds and it is the entire product.

The system never decides who gets the work or for how much. That is your call. It does everything after.

The PO, and everything that rode along with it generated the moment you issued it

Purchase Order

PO 26-105 · Concourse T restroom renovations (sample City of Atlanta job)

PACKET COMPLETE

To: Peachtree Mechanical · Trade: HVAC · Amount: $184,500.00

Gate	Status
Insurance requirements attached	yes, from the packet
Sample COI attached	yes, from the packet
Subcontractor's own COI current	yes, watched
Certification on file	City of Atlanta M/FBE
Listed on the approved sub plan	yes, OCC approval logged

📎 Insurance requirements.pdf 📎 Sample COI.pdf 📎 Sub plan excerpt, OCC approved.pdf

A PO does not leave this desk without its packet. That is enforced by the system, not remembered by a person. If a required document is missing, the PO waits, and says exactly what for.

C.D. Moody Construction · Buyout & POs

Buyout & POs

Every sub, every trade, every PO, and what is still missing on each one. Sample data.

Project	Subcontractor	Trade	Packet	Status	Amount
Concourse T restroom renovations City of Atlanta, sample	Southside Electrical	Electrical	Complete	Sent, e-signed	$212,000
Concourse T restroom renovations City of Atlanta, sample	Peachtree Mechanical	HVAC	Complete	Sent, awaiting signature	$184,500
Elementary school HVAC replacement K-12, sample	Westside Glazing	Glass & glazing	Waiting: W-9	Held by the system	$96,400
Concourse T restroom renovations City of Atlanta, sample	Metro Drywall	Drywall & ceilings	Complete	Signed, COI current	$338,750
Cyclorama, Atlanta History Center Completed, your project, sample numbers	Various	All	Archived	Closed	closed

Friday at nine. POs that are ready go out on a schedule, from your address, with their packets. The ones that are not ready say why, in one line, so the person who can fix it knows before Friday.

C.D. Moody Construction · City Report

The report that holds your pay app

Their form, their date, their rule. Generated from the purchase orders you already issued.

"The failure of the successful bidder to provide the specific EBO information by the specified date each month shall be sufficient cause for the City to withhold check issuance, or evoke any other penalties as set forth in the City of Atlanta Code of Ordinances, Sections 2-1452 and 2-1456."City of Atlanta contract, Office of Contract Compliance requirements, quoted verbatim

Monthly M/FBE utilization report Concourse T restroom renovations, September 2026, sample

M/FBE Utilization Report

C.D. Moody Construction Company, Inc. · Reporting period September 2026 · Project FC-sample

GENERATED FROM POs

Subcontractor	Certification	Trade	Committed	Paid to date
Southside Electrical	City M/FBE	Electrical	$212,000	$84,800
Peachtree Mechanical	City M/FBE	HVAC	$184,500	$0
Metro Drywall	none	Drywall & ceilings	$338,750	$135,500
M/FBE share of committed subcontract value			38.5%	goal 35%

Certifications attached: 2 current, 0 expired. Sub plan changes this period: 1, OCC written approval attached. Signature: pending, C. David Moody Jr.

✓ Subcontractor plan from the POs

✓ M/FBE dollars committed and paid, by sub from the POs and pay apps

✓ Certifications, current attached, expiry watched

✓ Sub plan changes, with OCC written approval logged when approved

1 Signature you, with a pen or a click

What changes: the report that gets assembled from emails in the last week of every month is generated the moment you open it. The only line that needs you is the signature. The pay app never waits on it.

Why your own copy of this matters City Auditor, report 24.04, October 2024

The City audited its own compliance program last October. Quoted from the report:

! Of 46 contracts carrying EBO goals, 24 were not in SDMS "and so are not being monitored by compliance specialists."

! For FY23 the report to Council showed $229.9M in MBE participation where the system held $133.0M. FBE: $88.4M reported against $38.5M recorded.

! $530,667 in credit toward minority-owned goals went to businesses whose owners the city lists as Caucasian. Over $6.5M toward female-owned goals went to male owners.

! "All payments are self-reported by the prime contractor and contract specialists are unable to validate payment dates and amounts."

And nothing is tightening. The auditor recommended requiring primes and subs to upload proof of payment within three business days. Contract Compliance disagreed, writing "in my opinion, documentation uploads are not necessary." So the record of your participation stays self-reported, stays unvalidated, and stays the only one there is, unless you keep your own.

Read from the audit PDF directly, atlaudit.org, 20 September 2026. Every figure above is the City's, not ours.

Which of these are you exposed to six questions, about thirty seconds

Each one maps to a finding above. Answer them the way it actually is on a Tuesday, not the way it is supposed to be. Your individual answers stay in this browser. We are told only that somebody finished it, and the count.

One question we could not answer from the public record

On a joint venture, federal rule counts toward a DBE goal only "the distinct, clearly defined portion of the work of the contract that the DBE performs with its own forces" (49 CFR 26.55(b)). Below 30 percent of contract cost performed with its own work force, the agency must presume no commercially useful function, and the burden to rebut sits with the firm.

Whichever partner's project system the job runs in, that evidence is yours to hold. So: where does the record of what your own forces performed actually live?

A question for the working session, not a claim about your contracts. We do not know which of your jobs carry DBE goals, and we did not guess.

C.D. Moody Construction · Work in Progress

The schedule your surety reads first

Sample data. The columns are not ours, they are the ones a surety asks a contractor to prepare, and the joint venture line carries only what your own forces perform.

"The work-in-progress (WIP) schedule for projects in various stages of completion is the heart of the surety's file."Robert Mercado, Managing Director, CBIZ, in NASBP Surety Bond Quarterly, July 2026

Work in progress sample, current period

Schedule of Work in Progress

C.D. Moody Construction Company, Inc. · Period ending September 2026 · Prepared from the job cost ledger

GENERATED, NOT RETYPED

Job	Revised contract	Billed to date	Cost to date	Est. cost to complete	Est. final gross profit	Complete
Concourse T restroom renovations City contract	$4,306,000	$2,980,000	$2,640,000	$1,190,000	$476,000	68.9%
Student housing, West End joint venture, your own forces only	$2,640,000	$1,180,000	$1,205,000	$1,150,000	$285,000	51.2%
Elementary school HVAC replacement	$1,880,000	$1,640,000	$1,520,000	$190,000	$170,000	88.9%
Terminal concourse widening joint venture, your own forces only	$6,400,000	$2,100,000	$1,880,000	$3,900,000	$620,000	32.5%
Four jobs	$15,226,000	$7,900,000	$7,245,000	$6,430,000	$1,551,000

Overbilled $30,235. Underbilled $201,939. Reported as two numbers, never netted into one. They are two different conversations: money taken and not yet earned, and money earned and not yet asked for.

The two highlighted lines are the ones nobody else can build for you. Each carries your own forces at your own cost basis, because that is the only portion that counts toward a disadvantaged business goal: federal rule counts "the distinct, clearly defined portion of the work of the contract that the DBE performs with its own forces" (49 CFR 26.55(b)). Whose project management system the job runs in does not change that.

Why these columns and who is asking for them

The National Association of Surety Bond Producers tells contractors plainly what a surety expects to see. The columns above are its list, not ours:

✓ The seven columns a surety asks for Total contract price, approved change orders, amount billed to date, cost incurred to date, revised estimate of the cost to complete, estimated final gross profit, anticipated completion date. NASBP, How to Obtain Surety Bonds

✓ "Complete and accurate accounting systems are extremely important to surety companies." Quarterly, with an interim statement every three or six months depending on how long since the last fiscal year end.

! The reporting bar rises with the credit line, not with revenue. "As the bank and surety credit lines increase, the contractor will typically be required to provide a CPA compiled or reviewed financial statement." Compiled supports modest capacity, reviewed gives incremental credibility and often meaningfully higher limits, audited supports top-end capacity.

! Named red flags underwriters look for Stale WIP data, unexplained margin erosion, underbillings without documentation, aged receivables concentration. A margin fade is a question you want to answer before it is asked.

What changes: the schedule is generated from the job cost ledger the day you open it, not assembled from four spreadsheets the week the surety asks. The estimate-to-complete stays the one number a person has to own, because nobody should compute that but you.

On a joint venture there are two records, and only one of them is yours

A joint venture keeps its own separate books of account, governed by the venture agreement and open to examination by either partner "at all times," with audits on either party's request that include a comparison of actual cost against the estimate, item by item. That is the venture's record. It is not your company's record, and the two are not interchangeable.

→ You bill the venture for your own work. So the venture is a customer in your receivables, with your own job costing, at the same time as you hold an equity interest in it. Two parallel records of the same work.

→ Equipment you rent to the venture is yours alone. The standard form is explicit that those proceeds belong to and are paid to the partner furnishing the equipment, and the other partner has no interest in them. That is a separate revenue stream on your books needing its own rate substantiation.

→ Home office overhead cannot be charged to the venture. It lands on your G and A and is recovered only through your profit share, your management fee if there is one, and those equipment rentals. Which means you carry your own indirect cost pool and have to be able to prove it.

One thing we checked and could not answer from public record. We looked for how any major construction platform handles a joint venture partner's own books and found nothing published, including in the platforms' own written material on joint ventures. That may simply mean it lives inside each venture agreement. It is a fair question to put to any vendor, and a fair question to put to us.

Every figure above is checkable which is the point

Surety expectations and the WIP column list: National Association of Surety Bond Producers, How to Obtain Surety Bonds: An Introduction to Contract Surety Bonding for Contractors, and 51 Questions Small Contractors Ask About Bonding.
"Heart of the surety's file," the compiled/reviewed/audited ladder and the red flag list: Robert Mercado, Managing Director, CBIZ, NASBP Surety Bond Quarterly, 8 July 2026.
Joint venture books, examination rights, equipment rentals and the overhead bar: NASBP standard joint venture agreement forms; AIA C101-2018 requires each party to keep records distinct from the venture's.
Counting own forces toward a goal: 49 CFR 26.55(b), and the commercially useful function presumption at 26.55(c).
Sample numbers throughout. Your real jobs, your real cost basis, and your real venture terms are what the working session is for.

C.D. Moody Construction · Pay Apps

Pay Apps

What is approved, what is held, and why. Sample data.

Pay app	Project	Amount	Status
#14	Concourse T restroom renovations	$1,240,000	Approved · EBO report filed 4 days early
#7	Student housing, West End	$668,000	Submitted, due in 9 days
#3	Elementary school HVAC replacement	$412,000	Held by the system: Westside Glazing W-9 missing

The hold is on your desk, not the City's. The system stops a pay app from going out incomplete, names the one thing missing, and the request for it already went to the sub. The City never sees a late report, because one never leaves here late.

One personal note, and then the ask. I am Morehouse '21. The Ray Charles Performing Arts Center was already standing when I got there, and you built it. You are building housing on the West End now. I am not going to pretend I have anything to teach you about construction after thirty eight years of it. What I built is the layer between the work you already do and the people who ask you to prove you did it.

Mark, Great Breads Studio

Seen enough to talk specifics?

This demo runs on sample data. The real build runs on your projects, your subs, your City forms. That is what the working session is for. Nothing you already run gets replaced.

C.D. Moody Construction · What it refuses to do

What it refuses to do

Every other demo you will sit through is a demonstration of blanks being filled in for you. It prices the trade, it schedules the submittal, it shows a tidy percentage. That is what makes a demo feel good and what makes software wrong on a real job. This is the list of what ours declines to fill in, and the reason for each.

On a job site, a confident wrong number is worse than a blank one.The rule the whole system is built on

It will not credit a firm on the strength of a typed name.

Certification is carried from the prequalification record. It is never read off an invoice, and never inferred from a company name. A firm that is not on file still appears on the report at its full value and still counts zero toward the goal, so the share goes down instead of up. The City's own auditor found $530,667 of minority credit sitting with firms the city itself lists as Caucasian-owned. Software that credits whatever you type is that finding, automated.

City report · utilization

It will not net over-billing against under-billing.

Two different problems, two different conversations, and one blended number hides both. One is money you have taken and not yet earned. The other is money you have earned and not yet asked for. Your surety reads them separately, so this reports them separately.

WIP & surety

It will not infer that coverage is still in force.

A certificate with no expiry date is a certificate with no expiry date. It is never quietly read as probably still covered. That distinction is the whole difference between a compliance file and a deposition.

Compliance · certificates of insurance

It will not say a sub owns work on an unsigned purchase order.

Ask who owns the acoustic door seals and the answer arrives with its contract state attached. They signed for it and the purchase order is still out for signature are different facts, and a superintendent standing on the floor acts differently on each one.

Field · scope lookup

It will not read a bidder's silence as coverage.

A subcontractor who excludes three lines has said nothing at all about the other forty. Coverage is proposed only from what they actually wrote, in their own words, and your estimator confirms it or throws it out. Silence is never read as yes.

Invitations to bid · coverage

It will not produce a price.

Takeoff assembles the scope, the quantities, and what this trade cost you the last time. The number stays your estimator's. A system that invents a price is a system that loses a job by eight percent and cannot tell you which line did it. You already run estimating software for your GMPs at 50 and 75 percent of drawings. This does not go near it.

Estimating · takeoff

It will not invent a date it does not know.

Submittal scheduling works backward from the real lead time and the real need-by. Where a lead time is not known, the register says it is not known, rather than showing a deadline nobody ever committed to.

Submittals & RFIs

It will not let the record be edited after the fact.

The field log is append only. A correction is an addition, so what was written on the 14th still reads as what was written on the 14th. A daily report that can be quietly revised is not evidence of anything, which matters most on the day somebody asks you to prove what happened.

Field · daily log

Why this page exists and why it is in your demo and not just on our website

Because it is the part a competitor cannot answer with a release note. A missing feature gets a roadmap. A refusal cannot be answered at all, because it is a claim about what software should not be trusted to do, and their demo already did it in front of you.

And because a contractor who has been burned once by a confident dashboard recognises this list on sight, while everybody else scrolls past it. After thirty eight years you are the first kind.

Every line above is enforced in the code, not in the marketing. If one is ever relaxed in the product it comes off this page the same day. You can test the first one yourself in about four seconds.